Aurora: Events with Zoom Meetings

This article describes how to:

Create an event to host a Zoom meeting

These steps assume that you have already created the Zoom meeting URL as described in the prerequisites.

The Zoom link must be in the following format: https:// {company_name}.zoom.us/j/{meeting_number}?{passcode}
The meeting passcode is optional.
You cannot use personal meeting links; for example, zoom.us/my/{name}
Events with Zoom meetings support authentication to attend the event.
Events with Zoom meetings do not support registration.

To create an event to host a Zoom Meeting:

While creating the event, select either the Online or Hybrid option from the Event type drop-down menu.
In our example, we choose Online.
Enter the Zoom URL of the meeting in the Event URL field.
Enter all other required information about the event and then click Publish.

Your event is published in the Events board.

Note: The banner is not displayed until 60 minutes before the start of the meeting. Prior to that time, the preview of the meeting is shown.

Similarly, the banner continues to show 60 minutes after the event finishes.

After setting up the event in the community, the host can start the meeting on Zoom.

To join the meeting from your community:

Go to the event page where the meeting is published.
Click the title of the Zoom meeting.
The event page opens.
If the meeting has started, the page displays that the event is in progress and prompts you to join.
Click Join Meeting to join the meeting.

A video preview screen appears. You can turn on or off your audio and video.
Click Join.
Depending on the browser settings you may need to allow using a microphone for the community.
Click Join Audio by Computer.

Note: You cannot change the background of your video.

You are added to the meeting and can view the presenter’s screen.

Notes:

If the meeting requires authentication and you have not signed in to your Zoom account, you are prompted to authenticate yourself
If you join again using another tab in the same browser, a message displays to indicate that you have already joined the meeting and cannot join from the second tab.
Anonymous users can join as guests.

To leave an event that hosts a Zoom meeting:

You are disconnected from the meeting and the screen to join the meeting appears.

When the host leaves the meeting, the meeting ends.

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