Aurora: Events with Zoom Webinar
This article describes how to:
- Create an Event to host a Zoom webinar
- Host a Zoom webinar
- Attend a Zoom webinar event
- Leave a Zoom webinar event
Create an event to host a Zoom webinar
Note: These steps assume that you have already created the Zoom webinar URL as described in the prerequisites.
- The Zoom URL must be in the following format: https://\ {company_name}.zoom.us/j/{meeting_number}?{passcode}
The meeting passcode is optional. Note that the webinar URL created from Zoom is different from the required format and you must manually change the URL to this format. - You cannot use personal meeting links (for example, zoom.us/my/{name}).
- Events with Zoom webinars support registration to attend the event. Therefore, members who want to join such events must register or sign up for the webinar.
- Events with Zoom webinars do not support authentication.
To create an event to host a Zoom webinar:
- While creating the event, select either Online or Hybrid from the Event type drop-down menu. In our example, we choose Online.
- Enter the Zoom URL of the webinar in the Event URL field.
- Enter all other required information about the event and click Publish.
Your event is published in the Events board.
Host a Zoom webinar event
The Zoom webinar host can start the webinar on the Zoom application. The host cannot start the webinar from the Community Event.
Attend a Zoom webinar event
After setting up the event in the community, the host can start the webinar on the Zoom.
Note: If the webinar requires you to register to attend the event and you have not registered earlier, you are prompted to register while joining the webinar.
To join the webinar from your community:
- Go to the event details page where the webinar is published.
- Click the title of the event for the webinar.
The event page opens. If the webinar has started already, the page displays that the event is in progress and prompts you to join.
Note: If the webinar requires registration and you have not registered earlier, the event prompts you to register yourself when you join the event.
- Click Join.
Depending on the browser settings, you may need to allow using a microphone for the community. - Click Join Audio by Computer.
You are now added to the webinar and can view the presenter’s screen. You have access to the options and features that Zoom provides.
Notes:
- If you join again using another tab, a message displays to indicate that you have already joined the meeting and cannot join from the second tab.
- Anonymous users cannot join the webinar from within Events.
Leave a Zoom webinar event
To leave an event that hosts a Zoom webinar, click Leave.
When the host ends or leaves the webinar, you receive the message that the host has ended the webinar.