About Content permissions
You can adjust permissions related to content at the community, container (category & group), and board level. Some permissions are set to Deny by default while others are set to Grant by default. At the container level and the board level, permission defaults and role permissions are inherited from the parent level. In those cases, the Inherit button is displayed in green to indicate that the permission was set to Grant at the parent level or red to indicate that the permission was set to Deny at the parent level. As an admin, you can manage these permissions. To manage content-related permission defaults at the community level: Note: To manage this permission at a lower level, go to the [Place] Permissions page and edit the permission defaults for that level. To manage this permission for a particular role, go to the [Place] Permissions page at the desired level of the community and edit the permissions of the individual roles. Go to the Roles and Permissions page for the community. Beside Community Permissions Defaults, select Edit. Review permissions in the following areas: Blogs Content Events Ideas Knowledge Bases Select Deny or Grant as required. Unless you have specified different permissions for certain roles or levels below the community level (a category, group, or board), these selections affect all members of the community. Content permissions While Forum permissions are granted by the Content permissions, Blogs, Event Boards, Ideas boards, and Knowledge Bases have distinct permission sections for content type-specific tasks. The Content permissions are provided for general content access and tasks and relate to all content types. Follow the links in the table below to learn more about the tasks granted by these permissions. Permission Default Related permissions in content type sections Read discussions and content Grant Blogs: Read posts and Read comments Ideas: Read ideas and comments Reply to discussions and content Grant Blogs: Comment on posts Events: Comment on events Ideas: Comment on ideas Knowledge Bases: Comment on articles Start discussions and new content Grant Blogs: Start new posts Events: Post new events Ideas: Post new ideas Knowledge Bases: Create, edit, publish, and manage articles Edit own posts Deny Blogs: Edit own published posts Events: Edit own events Ideas: Manage ideas and comments Knowledge Bases: Edit own published articles Edit any post Deny Blogs: Edit any published post Events: Edit all events Ideas: Manage ideas and comments Knowledge Bases: Edit any published article Move content Deny Blogs: Manage any posts and Manage own posts Delete own post Deny Blogs: Manage own posts Events: Delete own events Knowledge Bases: Delete own articles Delete any post Deny Blogs: Manage any posts Events: Delete all events Ideas: Manage ideas and comments Upload file attachments Deny Embed external content Grant Use simple HTML in posts Grant Use advanced HTML in posts Deny Use full HTML in posts Deny Make content read only Deny Post read-only content Deny Bypass moderation Deny Blogs: Bypass comment moderation Events: Bypass comment moderation Ideas: Bypass moderation Knowledge Bases: Bypass comment moderation Related topics: About Aurora Community site structure About Aurora Content TypesAurora: Add co-authors to blog posts
Recognizing co-authors along with the main author is a way to acknowledge everyone who contributes to a piece of content and enhance the overall quality and credibility of the content. It also encourages collaboration and fosters a sense of community among contributors and readers. If you have the BlogAuthor or Admin role, you can add members as co-authors for published blog posts or to drafts. All co-authors automatically receive editing permissions for the blog post they are added to. After you publish the blog post, the author and the list of co-authors is displayed. You can also view these actions in the history view of the blog post Related topic: Remove co-authors from blog postsAbout Aurora Blogs
A blog is basically an online journal or diary, often with references or links to other sites. Blog posts drive website traffic, promote your products and services, and also help you build trust with your customers and prospects. They also boost your social-media presence. Blog posts are usually written by a single author, and other community members add on with comments. Blog comments are associated with posts in the same way that replies are associated with messages in a forum. Each Blog has a front page that lists the most recent posts. From any Blog page, members with appropriate permissions can: Publish blog posts Edit drafts or edit previously published blog posts View the revision history of published blog posts Follow or unfollow a blog or content within the blog Those with admin permissions have additional tasks they can perform related to the following: Blogs Create a Blog board Edit Blog board settings Blog Posts Delete a post Move a post Block edits on a post Comments and Replies Comments and replies on posts About threaded replies and comments Block or allow comments and replies Move a comment or reply Content Management Content Management Dashboard Overview of Content Workflow Widgets Recent Content Top Content Places InfoAurora: Publish blog posts
When a blog post is reviewed and approved to be published, there are two possible scenarios for publication: It is ready to be published and you can go ahead and publish it. It requires a precipitating event, such as a product release or update, and needs to be published at a later date. To publish blog posts immediately, click the Publish button. The blog post is immediately available for viewers to read. Scheduling content to be published later The scheduling feature gives you control in managing when your blog post is published in the community. This makes it possible to manage your growing inventory of content. When scheduling at a future time, you can also indicate the time zone to use. Follow the walkthrough below to learn how to schedule a blog post for publication. Note: If Content Workflow is enabled, you must submit the blog post for review and submit for publication before you can select Schedule for Publication. Note: The tutorial below depicts publication scheduling when Content Workflow is turned off. 14 STEPS 1. Open the draft of the article that you want to schedule to publish. Click Edit Draft 2. The article opens in an editor. Scroll down the page and click Publication Schedule 3. Click the text box to choose the time 4. Pick a date 5. Pick a time 6. Pick a Time Zone 7. 8. Click Schedule 9. Your article is now scheduled to be published 10. Click Change if you want to reschedule 11. Select a date, time and timezone 12. Click Change 13. Click Remove, if you want to remove the scheduling 14. The schedule is removed. Here's an interactive tutorial https://www.iorad.com/player/2052286/Schedule-Publiation Permissions Permission Purpose Additional permissions required Publish posts To publish edits to previously published KB articles View draft articles Edit any published post To edit your own blog posts and blog posts published by others View draft posts Related topics: Create a blog post Edit blog posts Follow Content TagsPreview published URL
Members who have access to the workflow page of an article, can preview the published URL (the final URL when published) on the workflow page of the draft. They can share this URL with others, who might need to link to this article when it’s published. To view the URL when the artilce or blog post is the in draft state: Open the draft of the article or blog post. Open the Options menu. Select Copy Published URL. The URL will be copied to your clipboard.Aurora: Create a blog post
Community members can create posts in blog boards they have permission to access. When authoring posts, you have the option to publish immediately or save your progress and edit or publish at a later time. Published blog posts are available immediately on the community. When other members find and read this content, they can like or comment on it. Members with appropriate permissions can view the author's profile, and add more Tags. As an author, you can always come back and edit this content later to add more info or make any corrections. https://www.iorad.com/player/2053665/intermitted-save---blogs Notes: You can use markdown syntaxes while writing the content instead of formatting the text using toolbar options. Also, you can use other keyboard shortcuts to work quickly and efficiently. Learn more about keyboard shortcuts. While creating a blog post, the content is auto-saved. Upon reloading the page, the content is auto-recovered and you can continue to edit. Admins and members who started the post or have edit access to the post can add or remove tags. Learn more about tags. By default, members who comment on an article automatically follow the post. Permissions Permission Purpose Additional permissions required Start new posts To create your own blog posts. Content > Start discussions and new content View draft posts View drafts of blog posts Managing published posts Members with elevated permissions (like admins and moderators) can perform a variety of content management tasks on published blog posts. These tasks include: Move the post to another location on the community View the revision history of a blog post Edit and restore older versions of a post Delete the blog post Reject Report Content Block further edits to the blog post Block comments Most of these tasks are available from the Options menu: Note: If you don’t see any of these menu options, you do not have the required permissions to complete these tasks. Related topics: Create a Blog board Commenting on blogs Edit posts Publish posts Report inappropriate Follow Content TagsAurora: Edit blog settings
In the community, you can configure various options specific to blog boards. When you create a blog board, the default options are set. You can modify these settings as required in Blog Settings. To configure blog settings: Sign in to the community as an Admin. Open the Account menu and click Settings. Go to the Community Structure page. On the blog whose settings you want to edit, open the Settings (gear icon). Click Edit. The Blog Settings page opens. To edit the blog's information, click Edit Info. On the Content Features tab, you can set the following options: In the File Attachments area, click Edit to adjust the file attachment extensions you want to allow in the community, the maximum file size for each upload, and the maximum number of attachments per post. In the Media section, turn on or turn off the Image uploads in posts option. This option enables community members to include images in their posts. In the Tags area, you can enable community members to tag posts; choose whether to allow Preset tags, Freeform tags, or both; and enable the requirement that an author use at least one tag to publish content. Learn more about tag options. Related topic: About Community site structureAurora: Create a Blog
A blog is similar to an online journal or diary, often with references or links to other sites. To create a blog: Click the add icon at the community level where you want to add a blog. On the window, enter a Name and ID. The ID displays in the URL for the blog. Note: The ID must be a single word made of only letters, numbers, dashes, and underscores with no spaces. It cannot be changed. Optionally, enter a Description and add an Avatar for the blog. In the Tags area, in the Tag types drop-down menu, select Preset and Freeform, Preset, or Freeform. Learn more about Tags here. (Optional) If you selected Preset and Freeform or Preset, in the Preset tags area, click + Tag to add the tags members can choose from. (Optional) Select the Require tags on posts checkbox if you want members to always add tags to content. Click Create. For more information, see About Blogs.Aurora: Edit blog posts
There are multiple scenarios in which you may need to edit an existing blog post. In these cases, the following tasks are necessary: Save progress on a new blog post and return later to continue working on your draft before publishing. Modify, edit, and repost published content to fix any mistakes or add new information. Edit and restore a previous version of a blog post. Authors typically have permission to: edit their own blog post view the history of their own blog post Admins or moderators can: Edit any blog post Block further edits to blog posts Check out the walkthroughs below to learn how to edit a draft or edit a previously published blog post. Edit a draft 10 STEPS 1. While creating your content you can always save the draft and come back later to work on it. Click Save Draft 2. The draft is saved with a version number 3. Let's see how you can find this draft. Go to the board where the draft was created. Click Options menu and click Manage Content 4. The Content Management Dashboard opens. 5. You are automatically taken to the Drafts tab 6. Depending on your permission, you can see all the drafts. Members can mostly see only their own drafts. Click the article you want to work on. 7. When the draft is ready to be published, click Publish 8. The published version get a new version number. 9. Your draft is published. 10. Scroll up and that's it. You're done. Here's an interactive tutorial Here's an example of how you can save progress on a new blog post and return later to continue working on your draft before publishing. https://www.iorad.com/player/2051697/Intermitted-save--drafts Notes: Admins and moderators can access the Content Management dashboard by going to Account > Manage Content. Authors can access only their own content on the Content Management dashboard. Go to Options > View My Drafts to open your drafts there. Edit previously published content Let's take an example of editing a published blog post. 10 STEPS 1. Open the published article you want to edit. 2. The article opens 3. Click the Options menu and click Edit 4. The article opens in the editor 5. Edit the article. For example, you may want to hyperlink another content. 6. Use the hyperlink option on the editor's toolbar 7. Enter the URL 8. Click Insert Link 9. 10. You can either Cancel, Save Draft or Publish Here's an interactive tutorial https://www.iorad.com/player/2051832/Edit-Published-Content Edit and restore older versions of content To edit and publish an old version of a blog post that is still in your community, you can restore it as is or make additional edits to the previous version and publish it. Learn more on how you can edit and restore old versions. Every blog post gets a version number after it is edited and published. The published blog post displays the latest version number along with the date and time. Permissions Permission Purpose Additional permissions required Start new Blog posts To create your own blog posts Content > Start discussions and new content Edit own published posts To edit your own blog posts Start new posts Edit any published post To edit your own blog posts and blog posts published by others Start new posts Related topics: Overview of Content Workflow for Knowledge Base articles and blog posts Follow options Tags Compare the versions of a blog post Edit and restore any older version of a blog postAurora: Set blog permissions
In the community, you can set blog-specific permissions to control who can start, read, edit, publish, reply to, and manage blog posts. At the community, category, group, and board levels, community includes these blog-specific permissions: Read posts: Members can read blog posts in the areas they have access to. By default, this permission is granted to all community members. Read comments: Members can read comments to blog posts in the areas in the community they have access to. By default, this permission is granted to all community members. Comment on posts: Members can add comments to blog posts in the areas in the community they have access to. Also, members must have Edit own published posts and Edit any published post permissions to edit their own and others' blog posts, respectively. This permission is recommended for Admins or Moderators and denied by default. Learn more about managing community permission defaults. You can modify these permissions at various levels or assign permissions based on role. We recommend not altering these permissions unless you have a particular scenario where you want to modify the default permissions for specific members. To modify permission at specific community level: Sign in to the community as an Admin. Open the Account menu and click Settings. Go to the Community Structure and click the category whose permissions you want to modify. Go to Category Permissions and then click Edit next to the Category Permission Defaults. Scroll down to the Blogs section and set the permissions. Grant blog-specific permissions to a role Sign in to the community as an Admin. Open the Account menu and click Settings. Go to Users > Roles and Permissions. Click Edit next to the role you want to assign a blog-specific permission. Scroll down to the Blogs section and set the permissions. Roles and Permissions for Content Workflow and Approval process: If your community follows the Content Workflow and Approval process, then you can grant role specific permissions to members. To set these roles: Sign in to the community as an Admin. Open the Account menu and click Settings. Select the category you want to set roles for. Go to the Roles and Permissions. Select Community Roles. You can see the list of roles set on your community BlogAuthor, BlogEditor, and BlogPublisher are the roles that you can assign to members so that you can follow the content publishing flow. To view all the permissions that this role contains: Sign in to the community as an Admin. Click the role name. You can view all the permissions that this role contains. To add members to the content workflow roles: Sign in to the community as an Admin. Click the role name. From here, you can edit the role and also add members to the role. Related topic: Managing community permission defaults
