darrenianjones
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Post Office riding the CV-19 care wave
Company: Post Office Company background: With over 370 years of service, Post Office is the UK's largest retail network and the largest financial services chain in the UK with more branches than all of the UK’s banks and building societies put together. We also have growing direct channels such as contact centers and online - meaning they’re there for more customers, in more ways. Post Office is now more than it ever was - an independent multi-channel business, with a vibrant, fast-growing financial services business and embarking on a new era of growth, modernization and customer excellence in serving the UK population. Contact: Darren Jones Title: Senior Social Media Manager Related URLs: http://www.twitter.com/postoffice Kudos Category: Best-in-Class: Care 1. What were your organization’s digital customer service initiatives? What channels do you support today? This entry relates to the customer support provided during the peak of the COVID pandemic, which saw nearly all of our 16 call centres being closed down and our 16m customers turning to social media for answers to their travel insurance and money, mails, credit card matters during much uncertainty. 2. What was the most important issue you were looking to solve via your digital technology (e.g. community and/or social media management platform) — and what makes your approach to that achievement unique? At the volume peak, end of March, our daily post volume increased from 850 to overall 2500 posts. and first response time exceeded our 1 hour benchmark, with customers not receiving a response for 1 day and 20 hours. Our social team are uniquely not product experts for the third party products we sell, and which many were talking to us about. 3. What 1-3 metrics best describe your success? (e.g. CSAT, call deflection, cost reduction, agent efficiency, response speed, resolution rate, etc.)). 1) Reduced response time from 1 day and 20 hours to just 11 minutes in a one week period via immediate internal recruitment of 60 'at risk headcount' from other teams who had no work - building on our BAU team of 5 colleagues. Each received training on the same day as they started to service customers. These colleagues are now trained and available to help during future crisis, building future resilience into our team. 2) Sharing daily trend emails across the business, including CEO, gave visibility of positive contributions being made to help on social, while also helping to get resolution to key concerns being shared. These trends also fed into a daily updated FAQ on our website, which gave us an avenue to point customers to - mitigating the problem we had of the social team not being product experts. 3) Problem created future resilience, via more trained volunteers, greater visibility at executive level, and an interest and willingness to further invest in social media more generally - especially at a time when many are increasingly not visiting the high-street for those face to face interactions. <Supporting visuals: Please include any supporting visuals/graphics into your above answers. Insert them into your text copy, so we’re clear on desired positioning of the graphics. We will accept videos for this entry. All videos must be submitted as publicly viewable links on YouTube or Vimeo.>#BeMoreCourtney
Company: Post Office Company background: With over 370 years of service, Post Office is the UK's largest retail network and the largest financial services chain in the UK with more branches than all of the UK’s banks and building societies put together. We also have growing direct channels such as contact centers and online - meaning they’re there for more customers, in more ways. Post Office is now more than it ever was - an independent multi-channel business, with a vibrant, fast-growing financial services business and embarking on a new era of growth, modernization and customer excellence in serving the UK population. Contact: Darren Jones Title: Senior Social Media Manager Related URLs: http://www.twitter.com/postoffice http://www.facebook.com/postoffice http://www.instagram.com/ukpostoffice Kudos Category: Keep Calm and Carry On 1. How did your team shift your existing strategy to better engage customers during a crisis? Our strategy was to be promote our support of the LGBT community for the month of June via a series of social media content shared on social. However, replies to this content challenged us accusing us of 'rainbow washing' - we needed to protect our values by being bold and brave in our replies. 2. What operational processes did you create or change to respond in a time of crisis? 1) Duty of care towards our team throughout, ensuring they feel supported, including extended breaks and regular coaching. Many personal attacks made towards them. Increased head count to reply to added volume. 2) Completed business case to extend campaign, galvanizing brand advocates to defend us 3. What success metrics did you use to determine if your shifts in strategy and process had the desired outcomes? What were those quantifiable outcomes? 1) Positive global media coverage for our handling of trolls, including in Attitude, GayTimes, and more. 2) Week on week positive increase in engag. rate ending on 14.9% - our highest ever in a year. 3) 77% volume increase, yet maintained BAU response time of under an hour. <Supporting visuals: Please include any supporting visuals/graphics into your above answers. Insert them into your text copy, so we’re clear on desired positioning of the graphics. We will accept videos for this entry. All videos must be submitted as publicly viewable links on YouTube or Vimeo.>
