Aurora: Integrate Zoom with Community Events
Integrating Zoom with your Community Events enables you to offer real-time user engagement from within the community. With Events, you can host both Zoom Meetings and Zoom Webinars. Zoom Meetings:All participants can share their screen, turn on their video and audio, and see who else is in attendance. Zoom Webinars:Webinars enable view-only attendance. The host and any designated panelists can share their video, audio, and screen. Participants have the ability to interact via Q&A, Chat, and answer polling questions. The host can also unmute attendees. Attendees in webinars cannot rename themselves. Participants can join a meeting on your website without having the Zoom app. Authorize Zoom To host Zoom calls within the Events feature, we use the Zoom App SDK. To integrate Zoom with Community Events, you mustmanually specify your organization's Client ID and Client Secret values in theCommunity Adminpanel. These values are encrypted and stored in Khoros’ database. Prerequisites We recommend that you create an admin account in Zoom. During authorizing Zoom in the community, you must sign in with the same account to grant access to the Zoom event. Note that the Zoom app can be unpublished. Generate the Client ID and Client Secret from the Zoom SDK App.Learn more about how to generate Client ID and Client Secret from the Zoom SDK App. In the Zoom SDK App, you must specify your community's redirect URL inRedirect URL for OathandOath Allow listfields. Sample redirect URL format: https://<community hostname>/<community name>/api/2.0/zoom/oauth2callback Admins can manually enter and delete the Zoom Client ID and secret key values in the community’s Admin Settings, which are encrypted and stored in Khoros’ database. To authorize Zoom: Sign in as an Admin of the community. Open the Account menu. SelectSettings. The Settings page opens. Select Content Features. Select Events. Beside Zoom integration, selectIntegrate. A window to enter Zoom's Client ID and Client secret opens. Enter theClient ID and Client secret. Select Configure. You may be asked to sign in to the Zoom app. After you sign in, you are redirected to the settings page. If the integration is successful, a success message appears. The Zoom integrationis successful when you see the Remove button. To remove the Zoom Integration: Sign in as an Admin of the community. Open the Account menu. SelectSettings. The Settings page opens. SelectContent Features. Select Events. Beside Zoom integration, selectRemove. The Zoom integration is removed and the button changes back to Integrate. Related topics: Events permissions and settings Create an event Event types Events with Zoom Meetings Events with Zoom WebinarAbout Aurora Events
Events are a collection of community-hosted activities (seminars, meet-ups, conferences). This content type makes it easier for a community to publish and handle all aspects around events such as invitations, RSVP, and notifications. Events comes with the support for embedding Social Live Videos into an event page. Note:Events is a paid feature but is included by default in certain community packages. To learn whether Events is included in your package or costs extra as well as to request to have it enabled for your community, contact your Khoros Account Executive. Here's an example of an Event board: As an Admin, you can createEvent boards moveEvent boards edit Event boards Event Boards can be created at multiple levels, providing flexibility to members at the Community level, within categories, and within a group.Learn more about the Events widget, the Event Board Information widget, and page design. Members with appropriate permissions can: create and publish events edit events delete events view events Community members can confirm if they will attend events or can express their interest in the event and decide later to attend. When members respond to an event, they’re automatically set up to follow the event. Note: In a future release, event organizers will be able to send specific communication to the members based on their responses. Additionally, Events offers seamless integration with Social Live Videos (Facebook, YouTube, and Vimeo), enabling the embedding of live video content directly into event pages. You can also integrate the Zoom application, which enables Event managers to host Zoom meetings and webinars within the community. Related topics: Creating an events node in community structure Create an event Events permissions and settings Event types Integrate Zoom with Community EventsAurora: Event types
Events offers three types of events that enable members to connect and engage. With Online, In-person, and Hybrid events, you can ensure that every member in your community can participate in a way that suits their preferences and needs. Event type: Online To set an online event: Select Online from the Event type drop-down menu. The Event URL field appears.By default, we supportYouTube, Facebook, and Vimeo videos as well as Zoom meetings and webinars. Enter the event's URL in the Event URL field. The published view indicates that it is an online event and also shows the preview of the event. Event Type: In-Person To set an In-person event: Select In-Person from the Event type drop-down menu. The Location field appears. Start entering the address and select from the suggestions. (Optional) Turn on the toggle if you want to display the location on Google Maps. The published view of the event shows that it is an In-person event along with the location of the event. Event type: Hybrid To set a Hybrid event: Select Hybridfrom the Event type drop-down menu. An option to enter the location or address where the event will be held and an option to enter the URL of the event appear. Start entering the address and select from the suggestions. (Optional)Turn on the toggle if you want to display the location on Google Maps. Enter the URL for attendees to view either a livestream video (YouTube, Facebook. Vimeo videos) or join a Zoom meeting or webinar. The published view of a Hybrid event shows that it is a Hybrid event. It also shows the location where event will be held and a preview to the livestream videos or link to the Zoom meeting or webinar. Related Topics: About Events Creating an events node in community structure Create an event Events permissions and settings Integrate Zoom with Community EventsAurora: Create an event
Community members can create events in Event boards they have permission to access. Here's an example of an event creation page: Here's an example of a published event on an Events board: 26 STEPS 1. On the community board, click Create an Event 2. The page to create an event opens. Click + on the banner to add a banner. This banner will appear on the published view of the event. 3. You can either upload from your device or search and upload an image from the internet. 4. You can now see the image that you uploaded. Add a title for the event. 5. Enter text for the event 6. From the Event type dropdown menu, select the type of event. As we are creating an In-Person event, we select In-Person 7. Click on the textbox labeled Start and enter a start date and time for this event 8. The calendar menu appears. Choose a start date. 9. Choose a time and time zone 10. Click on the textbox labeled End. 11. The calendar menu appears Choose a end date. 12. Choose a time and time zone 13. You can optionally specify the location for this In-person event. You can opt to update this information even after publishing this event. Start enter the address of the location and choose from the suggestions. 14. Optionally, click Display map on event page 15. A google map loads that shows the location of the address you added. 16. You can opt to add Guests for your event. Click Add a member link to search and add a community member as a Featured Guest for this event. 17. A search box appears. 18. Enter a member name and choose from the suggestions. 19. The selected member is added as a Featured Guest. 20. To improve findability, you can tag this event. Click Add a Tag to add new tags. 21. Type the new tag 22. After you select the newly entered tag, you can see it listed under Tags section of the page 23. Scroll down and click Publish 24. The event is published. 25. To see how this event is listed in the board, click the board name on the breadcrumb. 26. You can see that the event under the Event board. That's it! You're done! Here's an interactive tutorial Note: The default number of featured guests and its limit its 10. This value is configurable. To change this limit, Contact Khoros Support. Related topics: About Events Creating an events node in community structure Events permissions and settings Event types Integrate Zoom with Community EventsAurora: Set events permissions
Events permission settings determine whether users can create, edit, or delete events. You can also moderate comments and manage who can comment on events. To go to the default permissions for Event boards and events: Sign in as an Admin in your community. Open the Account menu. Go toSettings > Roles and Permissions > Community Permission Defaults. Click Edit on theCommunity Permission Defaults pane. The page to view and edit community permissions opens. UnderEDIT COMMUNITY PERMISSION DEFAULTS, click Events. As shown below, you can see all the Events related permissions: Permissions: Note: These permissions can be set at the community level or at the node level. Permission Enables Members to Post new events post events on the community.Admins are granted thispermission by default. Edit own events edit the events that they created. Edit all events edit all the events created in the boards they have permission to. This permission is recommended for Admins. Delete own events delete the events that they created. Delete all events delete all the events created in the boards they have permission to. This permission is recommended for Admins. Comment on events comment on community events. All community members are granted this permission by default. Edit own event comments edit their comments on events. Edit all event comments edit all comments provided to all community events. Delete own event comments delete the comments they provided to events. Delete all event comments delete all comments provided to all community events. Permission to move events between Events Boards You must have theMove contentpermission under theContentsection to move an event to another Events board. After a successful move, the destination board's permissions govern the event's access. Related Topics: About Events Creating an events node in community structure Create an event Move, reorder, delete Event boards Move events between board Delete events Event types Integrate Zoom with Community EventsAurora: Events with Zoom Meetings
This article describes how to: Create an Event to host a Zoom meeting Attend a Zoom Meeting Event Leave a Zoom Meeting Event Create an event to host a Zoom meeting These steps assume that you have already created the Zoom meeting URL as described in the prerequisites. The Zoom link must be in the following format: https:// {company_name}.zoom.us/j/{meeting_number}?{passcode} The meeting passcode is optional. You cannot use personal meeting links; for example, zoom.us/my/{name} Events with Zoom meetings support authentication to attend the event. Events with Zoom meetings do not support registration. To create an event to host a Zoom Meeting: While creating the event, select either theOnline or Hybrid option from the Event type drop-down menu. In our example, we choose Online. Enter the Zoom URL of the meeting in the Event URL field. Enter all other required information about the event and then click Publish. Your event is published in the Events board. Note: The banner is not displayed until 60 minutes before the start of the meeting. Prior to that time, the preview of the meeting is shown. Similarly, the banner continues to show 60 minutes after the event finishes. Attend a Zoom meeting event After setting up the event in the community, the host can start the meeting on Zoom. To join the meeting from your community: Go to the event page where the meeting is published. Click the title of the Zoom meeting. The event page opens. If the meeting has started, the page displays that the event is in progress and prompts you to join. Click Join Meetingto join the meeting. A video preview screen appears. You can turn on or off your audio and video. Click Join. Depending on the browser settings you may need to allow using a microphone for the community. Click Join Audio by Computer. Note: You cannot change the background of your video. You are added to the meeting and can view the presenter’s screen. Notes: If the meeting requires authentication and you have not signed in to your Zoom account, you are prompted to authenticate yourself If you join again using another tab in the same browser, a message displays to indicate that you have already joined the meeting and cannot join from the second tab. Anonymous users can join as guests. Leave a Zoom meeting To leave an event that hosts a Zoom meeting: Click Leave on the meeting page. Click Leave meeting. You are disconnected from the meeting and the screen to join the meeting appears. When the host leaves the meeting, the meeting ends. Related topics: Integrate Zoom with Community Events Events with Zoom WebinarAurora: Create an Event board
Event Boards can be created at multiple levels, providing flexibility to users at the Community level, within categories, or within a group. Follow the video to learn how to add an Event board to you community structure: 11 STEPS 1. Open the Account options menu. Click Settings 2. The Settings page opens.Click Community Structure 3. The Community Structure page opens. Click the + against the place in the community where you want to create the Event board. In this example, we create the board at the community level. 4. Click Events 5. The popup window to create Events board opens. 6. Enter all the details for the Event board 7. Click Create 8. The board is created in the community. You will receive a message for the same. 9. Scroll to the location where the Event board was created 10. Click the arrow (view) to view the board in the community 11. The Events board page opens. That's it. You're done. You can start creating and attending events in the Events board. Here's an interactive tutorial https://www.iorad.com/player/2271544/Create-Events-Board Related topics: About Events Create an event Events permissions and settings Event types Integrate Zoom with Community EventsAurora: Send invitations to members and non-members
You have the option to send Event invitations to members using their username or email ID. If you enter the member's username, they receive the invitation in their registered email ID. You can send invitations to non-members through their email ID. Note: Only members withCreate Eventspermissioncan send invitations. Invitations can be sent via Private Messages or Email based on the setting shown below: Note: If set to Inbox (Members Only), messages are sent to member’s Private Message Inbox. If set to Email (Members and Non-Members), messages are sent via the email address only. Invitations can be sent to non-members only if the above is set to Email (Members and Non-Members) Follow the below tutorial to invite members and non-members to an event:Aurora: Events with Zoom Webinar
This article describes how to: Create an Event to host a Zoom webinar Host a Zoom webinar Attend a Zoom webinar event Leave a Zoom webinar event Create an event to host a Zoom webinar Note: These steps assume that you have already created the Zoom webinar URL as described in the prerequisites. The Zoom URL must be in the following format: https://\ {company_name}.zoom.us/j/{meeting_number}?{passcode} The meeting passcode is optional. Note that the webinar URL created from Zoom is different from the required format and you must manually change the URL to this format. You cannot use personal meeting links (for example, zoom.us/my/{name}). Events with Zoom webinars support registration to attend the event. Therefore, members who want to join such events must register or sign up for the webinar. Events with Zoom webinars do not support authentication. To create an event to host a Zoom webinar: While creating the event, select either Online or Hybrid from the Event type drop-down menu. In our example, we choose Online. Enter the Zoom URL of the webinar in the Event URLfield. Enter all other required information about the event and click Publish. Your event is published in the Events board. Host a Zoom webinar event The Zoom webinar host can start the webinar on the Zoom application. The host cannot start the webinar from the Community Event. Attend a Zoom webinar event After setting up the event in the community, the host can start the webinar on the Zoom. Note: If the webinar requires you to register to attend the event and you have not registered earlier, you are prompted to register while joining the webinar. To join the webinar from your community: Go to the event details page where the webinar is published. Click the title of the event for the webinar. The event page opens. If the webinar has started already, the page displays that the event is in progress and prompts you to join. Note:If the webinar requires registration and you have not registered earlier, the event prompts you to register yourself when you join the event. Click Join. Depending on the browser settings, you may need to allow using a microphone for the community. Click Join Audio by Computer. You are now added to the webinar and can view the presenter’s screen. You have access to the options and features that Zoom provides. Notes: If you join again using another tab, a message displays to indicate that you have already joined the meeting and cannot join from the second tab. Anonymous users cannot join the webinar from within Events. Leave a Zoom webinar event To leave an event that hosts a Zoom webinar, click Leave. When the host ends or leaves the webinar, you receive the message that the host has ended the webinar. Related topics: Integrate Zoom with Community Events Events with Zoom MeetingsAurora: RSVP to events
Members have the option to respond to community events by selecting either Attendor Interested. These optionsare available on the event page. You can see the list of members who have responded that they will attend. Click the attendees to view a list of attendees and those who are interested in attending the event. Related topics: Events permissions and settings Create an event Integrate Zoom with Community Events
